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ACH is the preferred payment method of Coca Cola Bottling Company Consolidated…Read more

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CCBCC Vendor Frequently Asked Questions

ACH AND EDI

What are CCBCC approved communication methods for transmitting EDI documents?

What happens once a completed ACH form is received in Accounts Payable?

Where do I return completed ACH Authorization Forms?

How do suppliers receive remittance advice on an ACH payment?

What is the transit/ABA number?

What if a supplier changes banking institutions after they are set up on the program?

How many transactions can I transmit at a time?

When and how often can I transmit my transactions?

Does the trading partner agreement have to be signed prior to testing EDI transactions with CCBCC?

Are there EDI business document specifications or guidelines?

Who will I contact at Coca-Cola Bottling Company Consolidated once we are ready to begin EDI?

 

What are CCBCC approved communication methods for transmitting EDI documents?
Communication methods approved by CCBCC for transmitting EDI documents are AS2, Secure FTP, VPN and VAN

What happens once a completed ACH form is received in Accounts Payable?
Accounts Payable will review the form to make sure it is complete with signature and banking information.  The next step is to send a .01 test deposit into the supplier’s bank account.  Remittance advice on the .01 test will be sent to the supplier two business days prior to the deposit.  The supplier will then be contacted by A/P to verify the .01 deposit was made correctly to their banking institution.  Once the .01 test is verified, the supplier will begin to receive their payments directly deposited into their account.

Where do I return completed ACH Authorization Forms?
Completed Forms can be mailed to:
Coca-Cola Bottling Company Consolidated
Account Payable
P.O. Box 31371
Charlotte, NC 28231
Or, fax to 704-602-4498
For questions, call 704-557-4732 or 1-866-928-3272, option 5
Or e-mail ach@ccbcc.com

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How do suppliers receive remittance advice on an ACH payment?
Suppliers may receive remittance via e-mail or fax.  The supplier will receive notification two business days prior to the deposit.

What is the transit/ABA number?
The transit/ABA number is the ACH routing number for the financial institution.  It is usually a 9 digit number that precedes the account number on the bottom of a check.

What if a supplier changes banking institutions after they are set up on the program?
If a supplier changes bank or account numbers, they must complete a new ACH Authorization form  and submit to Accounts Payable form in order for banking information to be updated and to make sure there is no delay in payment deposits.

How many transactions can I transmit at a time?
There are no limits imposed by ASC X12 EDI standards. However, there may be software, hardware, or communications limitations.

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When and how often can I transmit my transactions?
When and how often you transmit documents depends on the arrangements with the VAN or your trading partner. Currently, CCBCC picks up mail from their VAN mailbox multiple times a day.

Does the trading partner agreement have to be signed prior to testing EDI transactions with CCBCC?
No, the Trading Partner Agreement does not have to be signed prior to testing, however the agreement must be signed prior to going “live” with CCBCC.

Are there EDI business document specifications or guidelines?
Yes, we have transaction set guidelines for all business documents currently being sent and received. These guidelines are especially helpful for interfacing EDI software with your internal system.

Who will I contact at Coca-Cola Bottling Company Consolidated once we are ready to begin EDI?
Send an email to ach@ccbcc.com with your company name and contact information.  The EDI Administrator will contact you to request additional information.

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